Crafting a Comprehensive Team Management System

Weblozy designed and developed an all-encompassing Team Management System (TMS). This system was envisioned to streamline collaboration, improve communication, and enhance productivity within teams. Through meticulous planning, cutting-edge technology, and a user-centric approach, Weblozy successfully delivered a robust TMS, tailored to meet complex client requirements.

Technologies Used
JAVASCRIPT
HTML
LARAVEL
LIVEWIRE
MYSQL

Requirements

To automate our processes and increase the efficiency we built a multifaceted TMS with the following key features:

  1. Multi-User Type Authentication System: Roles and permissions to manage different levels of access.

  2. Project Spaces: Dedicated spaces for each project, allowing for specific user addition and task management.

  3. Chat and Task Assign Feature: Real-time communication and task assignment within project spaces.

  4. Project Meetings Manager: Scheduling and managing project meetings efficiently.

  5. Notification System: Real-time notifications for tasks, messages, and updates.

  6. Notes Manager: A system to manage and organize notes.

  7. Individual Task Manager: Personalized task management for users.

  8. Detailed Weather Information: Live location-based weather details including wind speed, humidity, and air pressure.

  9. Interactive Feed: A Facebook-like feed for team updates, with support for likes and comments.

Technologies Used

To develop a feature-rich and scalable system, Weblozy utilized the following technologies:

  • Frontend: JAVASCRIPT, HTML

  • Backend: LARAVEL, LIVEWIRE

  • Database: MYSQL

  • Weather API: Integration with OpenWeatherMap API for live weather data.  

Project Approaches

Weblozy adopted a structured approach to ensure the success of the TMS project:

  1. Requirement Analysis and Planning:

    • Conducted detailed meetings with the team to understand specific needs.

  1. Design and Prototyping:

    • Developed wireframes and prototypes for the user interface.

    • Ensured an intuitive design for ease of use and accessibility.

    • Obtained client feedback and iterated on the design.

  2. Agile Development:

    • Employed Agile methodology to facilitate iterative development.

    • Conducted sprints with regular reviews and adjustments based on team’s feedback.

  3. Multi-User Authentication and Roles Management:

    • Implemented a robust authentication system with JWT.

    • Designed roles and permissions to control user access and capabilities.

  4. Project Spaces and Task Management:

    • Created dedicated project spaces to organize tasks and users.

    • Integrated chat and task assignment features within each space.

  5. Project Meetings Manager:

    • Developed a meeting scheduling system with calendar integration.

    • Enabled notifications and reminders for upcoming meetings.

  6. Notification System:

    • Implemented instant notifications.

    • Customized notifications for tasks, messages, and updates.

  7. Notes and Task Manager:

    • Designed a comprehensive notes manager for organizing project notes.

    • Built an individual task manager to help users keep track of personal tasks.

  8. Weather Information Integration:

    • Integrated the OpenWeatherMap API to provide detailed weather updates.

    • Displayed live weather data including wind speed, humidity, and air pressure.

  9. Interactive Feed:

    • Developed a Facebook-like feed for team updates.

    • Enabled like and comment functionalities to encourage healthy interaction.

Result

The result was a sophisticated and versatile Team Management System that exceeded team expectations. The system streamlined project management, enhanced communication, and increased overall productivity. Key highlights included:

  • Improved task coordination and accountability with the multi-user type authentication and roles management.

  • Enhanced team collaboration through chat and interactive feed features.

  • Efficient project oversight with dedicated project spaces and a meetings manager.

  • Increased user engagement with personalized task managers and a dynamic notification system.

  • Real-time, location-based weather information that aided in planning and decision-making.

Conclusion

Weblozy's meticulous approach culminated in the successful delivery of a powerful Team Management System. The project showcased Weblozy's expertise in understanding needs, designing user-friendly interfaces, and developing robust, scalable solutions. 

Run-through of our software

Teamz by Weblozy: Detailed OVERVIEW

  • Teamz is an all-in-one solution for managing tasks, teams, and projects effectively.

Team Management

  • Roles:

    • Super Admin: Has the highest level of access, can see and manage everyone’s tasks, and handle all administrative functions.

    • Admin: Manages team settings, user roles, and can assist in overseeing tasks.

    • User: Focuses on their own tasks and profile management.

  • User Profile:

    • Profile Picture: Users can personalize their profile by updating their profile picture.

    • Theme Preference: Users can switch between dark mode and light mode according to personal preference.

    • Daily Report: Users can easily check the previous day’s report to stay updated on past activities.

Task Management

  • Task Assignment: Users can assign tasks to one another, set task repetition frequencies, and define deadlines to ensure timely completion.

  • Super Admin View: Only the Super Admin has the ability to view everyone’s tasks, providing an overview of the team's workload.

  • Personal Task List: Users can add tasks to their own list and mark them as completed when done.

  • Personal Notes: Users can keep track of individual work by adding personal notes to tasks.

Dashboard Features

  • Login and Breaks: Users can log in and out, as well as record their break times. The system tracks active hours to monitor productivity.

  • Performance Ratings:Users can view the performance ratings from the previous week directly on the dashboard.

  • Weather Updates: Integration with the OpenWeatherMap API provides live weather updates, accessible from the dashboard.

  • Common Feed: A social space similar to Facebook where team members can post updates and like each other's posts, fostering a collaborative environment.

Project Management

  • Active Projects: Everyone can see the current projects and engage in discussions within dedicated project spaces.

  • Project Chats: Chat spaces are available for each project, enhancing communication and collaboration.

Communication Tools

  • Chat Spaces: Users can chat within designated spaces, making it easy to discuss tasks and projects.

Calendar & Meetings

  • Task Organization: A built-in calendar helps users organize their tasks and keep track of deadlines.

  • Meeting Scheduling: Efficiently schedule and manage upcoming meetings, ensuring that everyone is on the same page.

Additional Features

  • Customizable Experience: Users can customize their experience with theme options.

  • Comprehensive Reporting: Detailed reporting and performance tracking help users and admins stay informed about productivity and progress.